As we shift many of our educational practices towards more inquiry focused learning, we must also shift the skills that we focus on in our classrooms. In many of my classes, I have students engage in long term learning experiences that emphasize important skills including communication and collaboration. One issue I have consistently come across, however, is that students often lack the project management skills required to be successful in this type of learning and that we often launch them into assignments that require planning both their task and their time without providing them with the tools the need to be successful. How many times have we given students “a work block” and set them free only to be frustrated by how poorly many of them use their time?

One of the classes I teach is AP Capstone Seminar. In this class, as part of their AP exam score, students are placed in teams where they have to collaboratively produce a problem/solution style research presentation. Because this is considered part of their assessment for their AP exam score, the CollegeBoard requires that I as their teacher am not allowed to provide them with assistance (similar to if they were writing a sit-down exam).  It quickly became apparent to me that for my students to be successful with this collaborative project in their live assessment, I would need to provide them with strategies to help structure their time and that is when I stumbled across Scrum.

Scrum is a technique that has been used in schools in the Netherlands and has been adopted by many schools world wide. It is a style of project management that originated in the computer design world and that has been adapted to help support students manage long term learning tasks.

When using Scrum with my class, I help guide them through the following process:

1.) Set the end term goal for the project – what is the final product you are trying to produce, or what is your final goal? What date must this be finished by?

2.) Break this final goal down into shorter goals that we call sprint goals – essentially what are the smaller tasks that first must be accomplished in order to succeed in the end goal? By what date must be finish the sprint goals in order to achieve our end goal?

3.) Once students have set their end goal and their sprint goals, they are then asked to create their “flap board”. This flap board is where they will break their sprint goals down into the individual tasks they need to complete to reach their sprint goals, they will assign that task to members of the group, and they will track the progress the group has made on the task.

The flap board for one of my AP Capstone student groups on the first day.

A flap board can consist of many elements depending on the task, but I have simplified it into the following categories for my students:

1.) Task Backlog: This is where students brainstorm all of the tasks that must be completed in order for them to achieve their sprint goal. These tasks are always written on sticky notes so they can be moved. If a task is in the Backlog area, it has not yet been started. This helps students visualize the volume of work they need to complete.

2.)Week Column: Students divide this section into the number of weeks (or classes) they have to complete the task. This allows them to visualize the amount of time they have to complete their work.

3.) “To Do”, “In Progress”, “Done” columns: these columns are where students track their progress on a task. When they are ready to start on a task from the Task Backlog, they move it to the “To Do” Column and place a coloured sticky note on the task indicating which student will be responsible for the task. Once the student has actually started the task, the move it to the “In Progress” column and when they have completed it, they move it to the “Done” Column. We usually have to come to an agreement within the groups as to what they would constitute as “Done”.

4.) Impediment Backlog: This section of the flap board is for when students hit a roadblock that impedes their progress. For example, a common impediment in my AP Capstone class is that the student has started to research their topic and has realized there are few reliable sources on their topic. If this is the case, they move the task to the Impediment Backlog section.

The Scrum Process:

At the start of each class where students have a “work block”, each group meets with their flap board and takes stock of their tasks. We call this meeting a Scrum and a Scrum should take no more than 5-8 minutes. In this Scrum, students move any of their tasks that they have completed before the class into the “Done” column and then set their goals for the class period. This may involve moving tasks out of the Task Backlog into the “To Do” Column, or moving tasks from the “To Do Column” to the “In Progress” column. As well, if any tasks have been moved to the Task Impediment section, this is the time to address the problem and to come up with an action plan. In these five minutes, students are taking stock of their progress and setting goals for tasks to be completed during this class period. At the end of each work block class, students will hold another 5-8 minute Scrum where they take stock of the progress they made in class, move tasks to the appropriate column, and set their goals for the next class.

A class Scrum is an easy and quick process, but it has revolutionized the way my students accomplish collaborative tasks that require long term planning. When students take five minutes at the start of the class to set their goals for the block, they are more productive and when they take the time to chunk a larger task down into smaller pieces in a guided manner, they are learning how to manage projects, how to collaborate, and how to problem solve to achieve their goals.

For more information on using Scrum in the classroom watch this, video showing it in action.

For more ideas on how to teach the specific skills required for collaboration, check out this excellent post.

Pam McMartin is a Senior English Teacher, English Department Head, and Senior Teacher Librarian in Tsawwassen, British Columbia. She is always looking for ways to apply the project management techniques she tries to share with her student to her own life in order to help manage the chaos. So far, this has been a work in progress. Feel free to follow her on Twitter @psmcmartin.